MP08 Reporting of Workplace Incidents and Events

Purpose/Scope:

It is a legislative requirement that records are kept of injuries and incidents that occur to workers while they are undertaking work activities for an employer, principal contractor or person in control of a workplace. The Division of Workplace Health and Safety has specific requirements for the reporting of serious injuries, illnesses, dangerous events and electrical incidents, and specific forms and timeframes in which notification of such events must take place.

The maintenance of a system that ensures compliance with recording and reporting requirements is to enable accurate records to be established, to aid in identification of hazards and the investigation of accidents and to satisfy the specific regulatory recording and reporting requirements.

This procedure applies to all Silverback operations and all workplace incidents.

Definitions:

Dangerous electrical event

means any of the following —

  • the coming into existence of circumstances in which a person is not electrically safe, if—
    1. the circumstances involve high voltage electrical equipment; and despite the coming into existence of the circumstances, the person does not receive a shock or injury;
  • the coming into existence of the following circumstances—
    1. if a person had been at a particular place at a particular time, the person would not have been electrically safe;
    2. the person would not have been electrically safe because of circumstances involving high voltage electrical equipment;
  • an event that involves electrical equipment and in which significant property damage is caused directly by electricity or originates from electricity;
  • the performance of electrical work by a person not authorised under an electrical work licence to perform the work;
  • the performance of electrical work by a person if, as a result of the performance of the work, a person or property is not electrically safe;
  • the discovery by a licensed electrical worker of electrical equipment that has not been marked as required under the Electrical Safety Act.

Dangerous event

an event at a workplace involving imminent risk of explosion, fire or serious bodily injury.

Serious bodily injury

An injury –

  • that causes death; or
  • impairs a person to such an extent that as a consequence of the injury the person becomes an overnight or longer stay patient in a hospital.

Serious electrical incident

means an incident involving electrical equipment if, in the incident—

  • a person is killed by electricity; or
  • a person receives a shock or injury from electricity, and is treated for the shock or injury by or under the supervision of a doctor; or
  • a person receives a shock or injury from electricity at high voltage, whether or not the person is treated for the shock or injury by or under the supervision of a doctor.

Work caused illness

  • a disease that is contracted by an employer, self-employed person or worker in the course of doing work and to which the work was a contributing factor; or
  • the recurrence, aggravation, acceleration, exacerbation or deterioration in a person of an existing disease in the course of doing work to which the work was a contributing factor to the recurrence, aggravation, acceleration, exacerbation or deterioration.

Work injury

  • an injury to an employer, self-employed person or worker in the course of doing work that requires first aid or medical treatment; or
  • the recurrence, aggravation, acceleration, exacerbation or deterioration of any existing injury in a person in the course of doing work –
  • that requires first aid or medical treatment; and
  • to which the work was a contributing factor to the recurrence, aggravation, acceleration, exacerbation or deterioration.

Procedures:

Notifiable Incidents

The following table outlines requirements for the notification, reporting and recording requirements that are to be followed where a notifiable incident occurs at a Silverback project/workplace.

Issue Requirement
A. What must be notified Fatality

Serious Bodily Injury

Work Caused Illness

Dangerous Event Dangerous

Electrical Event

Serious Electrical Incident

B. When must notification occur Fatality – As Soon as Practicable after the occurrence via the quickest means (phone or fax)

Serious Bodily Injury, Work Caused Illness, Dangerous Event, Serious Electrical Incident and Dangerous Electrical Event must be notified via the Division of WH&S approved form within 24hrs of the occurrence

C. Reporting Document Incident Record./Report Form (Form 3) available HERE

(Also available in electronic format on line at www.whs.qld.gov.au)

D. Who is to notify or send the report Principal Contractor for the site. Employer or Self-employed person is to give reasonable help to the Principal Contractor to report the incident and make a record
E. Who is the report sent to Division of Workplace Health and Safety or Electrical Safety Office (for electrical incidents and events)
F. Contact Details Refer to specific form WH&S – Ph: 07) 3872 0529 (Office Hrs) WH&S – Ph: 07) 3309 2037 (After Hrs) Electrical Safety Office – Ph: 07) 3237 0220 Electrical Safety Office – Fax: 07) 3237 0229
G. Interference of Plant and Surrounding Areas A person must not move or otherwise interfere with any plant or other thing connected with the injury, illness or event without the permission of an inspector or police officer
H. Reasons to Interfere with or enter the Plant or Area The above requirement does not prevent any action of a person:

•  to save life or relieve suffering, or

•  to prevent injury to a person or property damage.

I. Keeping of Incident Reports and Records Minimum of 12 months Although 7 years is to be used as good record keeping practice for legal preparation.
  1. An accident investigation is to be undertaken for all notifiable incidents and events.
  2. A Silverback Incident Report, LOCATED HERE, is to be completed as an extension to the Divisional Incident Record/Report Form (3),as well.
  3. Where considered necessary due to the nature of the incident, Silverback’s insurers are to be notified as soon as possible.
  4. Records of any investigations are to be maintained along with the notification records made to the Division of Workplace Health and Safety for a minimum of seven (7) years.

Non-notifiable Incidents

  1. Silverback Incident Report, LOCATED HERE is to be completed within three days of the incident.
  2. A basic investigation of the incident is to be undertaken and remedial actions as determined are to be implemented to prevent a reoccurrence.
  3. These records are to be maintained for a period of not less than seven (7) years after it was made.

References:

QLD Workplace Health and Safety Regulation 1997, Sections 52-54

AS1885.1 – 1990: Describing and Reporting Occupational Injuries and Disease – National

Standard for Workplace Legislation and Disease Recording Website

Incident Report From LOCATED HERE,

Divisional Incident Record/Report Form LOCATED HERE

Responsibility:

(Items 1-5) – Directors

(Items 6-8) – Construction Supervisor &/or WH&S Officer

(Report all incidents, injuries, illnesses, dangerous events and potential risks) – All Silverback and subcontracted personnel.

Documentation/Records:

  • Completed Silverback Incident Reports are to be kept on file at head office
  • Copies of completed Divisional Report Forms and any Investigation Reports are to be kept on file for no less than seven (7) years at head office

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